Built for the way production teams actually work — fast, collaborative, and always in sync.
See every keystroke as it happens. No more "who has the latest version?" — you do, always.
Flag line items, leave notes, and mark approvals directly in the budget — no Slack thread required.
Drop a vendor invoice or payroll report and AI reads it instantly — pulling vendor, amount, crew name, rate, and days into your budget. Review every line before it imports.
Producers, PMs, and coordinators each see what they need. Access control built in from day one.
Build and distribute professional call sheets with crew rosters, AI weather forecasts, nearest hospital lookup, and print-ready landscape PDF export.
Everything you need to know about AIbudget.
AIbudget is video production budget software built for film, TV, and commercial teams. Built around AICP standard practices, it replaces static spreadsheets with a live, collaborative budget that your entire production team can edit, comment on, and approve in real time.
AIbudget is built for producers, production managers, and production coordinators working in film, television, advertising, and commercial production. Any team that currently manages budgets in Excel will find it a natural upgrade.
AIbudget is structured around AICP standard budget categories, so your numbers are organized the way the industry expects from day one. Unlike a general-purpose spreadsheet, it shows you who is editing which line item right now, lets you leave comments directly on budget lines, lock numbers before a bid goes out, and restore any previous version instantly.
Yes. AIbudget is built for real-time collaboration. Every change is visible to your whole team the moment it happens, with live cursors showing who is working where.
AIbudget is currently free for production teams in beta. No credit card is required to get started.
Yes. AIbudget scales from single-producer indie projects to multi-department productions with dozens of team members across multiple budgets.
AIbudget supports payroll report uploads from all major payroll providers including Wrapbook, Cast & Crew, Media Services, Entertainment Partners, and GreenSlate. Upload your payroll report and AI will automatically extract each crew member and populate your Payroll Log — name, role, rate, days worked, OT, fringes, and total. Review each entry before confirming the import.
Once a job is wrapped, AIbudget can generate an AI-powered post-mortem report that analyzes your entire production — every budget page, actual vs. estimated costs, PO log, payroll, overages, and any comments left throughout the bid. The report is delivered as a downloadable PDF and gives producers section-by-section feedback on financial performance, highlights where the production came in over or under budget, and surfaces insights that are invaluable for post-mortem meetings and future bidding.
Yes. AIbudget includes a full call sheet builder with crew rosters, AI-powered weather forecasts and nearest hospital lookup, multiple locations with embedded maps, production contacts, and a print-ready landscape PDF export. Call sheets support real-time collaboration — your whole team can edit at the same time — and can be duplicated for multi-day shoots.
Toggle union mode and select your market when creating a bid. Type US in any labor rate field to instantly populate the correct union scale rate for your region. Supports LA, New York/NEC, Bay Area, and Outside LA markets across IATSE Locals 600, 695, 728, 44, 706, 892, 871, 884, 399, 111, DGA, SAG-AFTRA, and more. Union jobs are clearly labeled by market on the bid header and print output.
AIbudget was founded by Mike Irving, CEO of FS MEDIA, a Los Angeles-based production company. After years of navigating outdated budgeting tools, endless Excel crashes, and software bloated with features nobody asked for, Mike set out to build the tool he always wished existed. AIbudget was designed from the ground up around his ideal production workflow — fast, collaborative, and focused on exactly what production teams actually need. Nothing more, nothing less.